Marketing Policies

The Fine Print

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Past sponsors and exhibitors are given the first option of refusal. All remaining sponsorships, ads and exhibits are available on a first come, first served basis. All ads and promotional materials are subject to approval by VCIA, and VCIA assumes no liability for content of any ads or promotional materials.

Payment Policy

Invoice will be generated upon commitment. Payment is due 30 days from date of invoice. If payment is not received, reservation will be canceled. If necessary, other payment arrangements can be made by contacting our Director of Finance at pcompanion@vcia.com.

Ad Cancellation Policy

Ad cancellations made more than 60 days prior to the publication?s artwork deadline will be refunded without penalty. If cancellation is received less than 60 days prior to the publication's artwork deadline, VCIA maintains a cancellation penalty of 50% of the ad fees. Cancellation requests must be received in writing either by mail, email or fax.

Sponsorship Cancellation Policy

For non-conference sponsorships, cancellations made more than 60 days before the event will be refunded without penalty. If cancellation is received less than 60 days from the day of the event, VCIA maintains a cancellation penalty of 50% of the sponsorship fee. Cancellation requests must be received in writing either by mail, email or fax.

Conference Sponsorship Cancellation Policy

Conference sponsorship cancellations made more than 90 days prior to the conference will be refunded without penalty. If the cancellation is received less than 90 days from the first day of the conference, no refunds will be issued. Cancellation requests must be received in writing either by mail, email or fax.

Exhibit Cancellation Policy

For exhibit cancellations received more than 60 days prior to the conference, VCIA maintains a cancellation penalty of 50% of the exhibit fees. If the cancellation is received less than 60 days from the first day of the conference, no refunds will be issued. Cancellation requests must be received in writing either by mail, email or fax.