Online Registration for the #VCIA2023 Conference is Now Closed
But You Can Still Register for the Conference!
Fill Out Your Golf Registration Form Here! Must be printed and brought directly to Stowe Country Club
You will need to bring your completed golf registration form and a form of payment to the Stowe Country Club. Should space allow, we will accomodate your registration
Cost Benefit Analysis Document You Can Use to Convince your Boss to Attend
Customizable Justification Letter to show your boss (convert it to Word Doc)
The VCIA Annual Conference is one of the captive industry’s most well respected and popular events. Known for its high quality captive education and excellent networking opportunities, this signature event is in its 38th year, and we are thrilled to deliver you the ultimate captive conference summer time experience in beautiful Burlington, Vermont! Join us August 7 – 10th to learn from the captive industry's best and brightest, connect with colleagues and develop business opportunities, earn a large amount of professional credit, and discover the latest captive trends and emerging risks that may impact you and your company. Below you will find basic information to help plan your conference logistics. See you in August!
Registration and Information Desk Hours in the DoubleTree Conference Center Lobby
Monday, August 7, 11:00 am–6:00 pm | Tuesday, August 8, 8:00 am–5:30 pm | Wednesday, August 9, 7:30 am–4:30 pm | Thursday, August 10, 8:00 am–1:00 pm
Exhibit Hours
Exhibit Hours at the DoubleTree Exhibition Hall:
Tuesday, August 8, 4:30 pm–6:30 pm | Wednesday, August 9, 8:00 am–4:00 pm | Thursday, August 10, 8:00 am–9:00 am
Conference Shuttle Service
VCIA will offer “On-Demand” shuttle service to and from the DoubleTree/designated overflow hotels listed on the conference website under hotels and transportation by calling 802-881-2062 during these times:
August 7: 12 noon–6:00 pm | August 8: 7:30 am–7:00 pm. | August 9: 7:30 am–7:00 pm | August 10: 7:30 am–3:00 pm
*To schedule a morning pickup, call 802-881-2062 between 5–9 pm the day before.
Shuttles to the Hotel Vermont Reception on August 9th: At 4:15 pm shuttles will depart from the DoubleTree Conference Center to Hotel Vermont for a 4:30 pm reception. At 6:00 pm shuttles will return attendees to the DoubleTree and overflow hotels.
Hotel airport shuttles are offered 24/7 for the Doubletree and Homewood Suites. Please contact the hotel front desk directly when you have luggage at the Doubletree and a day in advance to secure timing at Homewood Suites.
*Limited Transportation Shuttle Service for The Essex Resort & Spa
12 person van – first come; first served and will be located under the porte cochere immediately outside The Essex Resort lobby for departures from the resort):
8/7 12 noon pickup at The Essex Resort & Spa to DoubleTree Burlington (conference center entrance – 870 Williston Road)
5:45 pm pickup at DoubleTree Burlington return to The Essex Resort & Spa
8/8 7:30 am pickup at The Essex Resort & Spa at Essex to DoubleTree Burlington
6:30 pm pickup at DoubleTree Burlington return to The Essex Resort & Spa
8/9 8:00 am pickup at The Essex Resort & Spa to DoubleTree Burlington
6:00 pm pickup at Marriott Courtyard/Hotel VT (25 Cherry Street)
8/10 8:00 am pickup at The Essex Resort & Spa to DoubleTree Burlington
1:45 pm pickup at DoubleTree Burlington return to The Essex Resort & Spa
Shuttles to the Hotel Vermont Reception on August 9th: At 4:15 pm shuttles will depart from the DoubleTree Conference Center to Hotel Vermont for a 4:30 pm reception. At 6:00 pm shuttles will return attendees to the DoubleTree and overflow hotels.
Hotel airport shuttles are offered 24/7 for the Doubletree and Homewood Suites. Please contact the hotel front desk directly when you have luggage at the Doubletree and a day in advance to secure timing at Homewood Suites.
Please Note: When arriving at the Burlington Airport, it's not guaranteed that there will be taxis or Ubers immediately on site, so we strongly encourage setting up airport transportation in advance if arriving late at night.
Hotel Vermont Reception Directions and Parking
From the DoubleTree, turn right on to Williston Road (which becomes Main Street) and continue all the way to the end where it intersects Battery Street. At Battery Street, turn right and continue until Cherry Street. Turn right up Cherry Street and Hotel Vermont will be on your right – 41 Cherry Street. City parking meters are free after 9 pm and the Cherry Street/Hilton garage offers the first two hours of parking free.
VCIA Conference App
The 2023 VCIA App is easy to put on your mobile device and contains all the conference information you need! More details forthcoming about how to download and how to use. Please note, all session materials will be available through the VCIA Conference App.
Conference Security
You must have a Conference Pass, Networking Pass, or Session Only Pass to for admission into the exhibit hall.
Note on Educational Sessions Badge Colors
First Come First Served: Although attendees have pre-registered for sessions, please note that in some cases space is limited and seating is on a first come basis.
Conference Registration Types
Conference Pass: permitted to enter all conference events including educational sessions, exhibit hall, receptions, and meals.
Networking Pass: permitted to enter exhibit hall, receptions, special events, and meals.
Session Only Pass: permitted to enter sessions, exhibit hall, and Tuesday/Wednesday lunches.
Networking Lunches (Tuesday and Wednesday)
Buffet-style networking lunch with seating in ballrooms. On Tuesday get lunch at the Atrium restaurant or Emerald Promenade from 12:00–1:00 pm; and Diamond ballroom (captive owners only) from 11:45 am–12:45 pm. On Wednesday in the Atrium restaurant 12:00-1:00 pm; Emerald Promenade 12:15-1:00 pm and Exhibit Hall from 11:30 am–12:30 pm. Your badge is your lunch ticket.
Charging Station
Find the charging station between booths #44 & #45 in the DoubleTree Exhibit Hall. Available to all smart phones and tablets. Sponsored by Advantage Insurance
DoubleTree Gathering Spots for Brief Sit Down Meetings DoubleTree Wireless Service 
Hotel lobby, seating by fireplace and front entrance; The Tavern and surrounding areas (courtyard, front area, etc.); The Atrium and surrounding areas.
DoubleTree Wireless Service:
Provided to all VCIA attendees, #VCIA2023 Conference Wi-Fi is sponsored by Sedgwick Claims Management Services. 3 networks are available – choose the strongest network signal for your location and open a browser. This will prompt the sign in page. Enter passcode: vcia2023 and click connect.
Networks to choose from:
vcia-sedgwick-wifi – Conference center, including conference center lobby, Emerald Ballroom, Diamond Ballroom, Lake Champlain Exhibition Hall, University Amphitheater & all surrounding hallways.
Hilton Honors Lobby – Hotel lobby by the front desk.
Hilton Honors – Hospitality rooms including Kingsland, Shelburne, Valcour & Willsboro. The splash page will ask for a last name & room number. Click on I have a promotional code to advance to the proper login page and enter vcia2023.
Private Meetings and Conference Calls
Reservations can be made in advance with Jennifer Lilyquist at Jennifer.lilyquist@hilton.com or (802) 865-6662.
For more information, contact VCIA by phone – 802.658.8242 or email – info@vcia.com
VCIA can also be reached on LinkedIn and Twitter
We can't wait to see you in August!